Documents Required

All documents submitted must be in English, French, Dutch, or German. Foreign official documents must be legalized or carry an apostille unless an exemption is provided in a treaty. Detailed information about this requirement can be found on the SPF Foreign Affairs website.

Standard Documentation for Schengen Visa Application

Visa application form (original) – Please refer to the link provided.

Passport (Original):

To apply for a visa, you must possess a signed, full national private passport or an official travel document that was issued within the last 10 years. Additionally, your passport should be valid for at least three months beyond the requested visa’s validity. It is important to have two blank pages side by side in your passport specifically designated for visa stickers. Lastly, your passport should be free from any damage and a copy of the bio page should also be provided.

Requirements for ID photos meeting ICAO standards include the following specifications:
• The photos should be attached using a paper clip.
• They must be in color and adhere to the UK passport size.
• The dimensions should be 3.5cm X 4.5cm.
• The background should be plain and white.
• Additionally, the photos should be no older than three months.

UK Residence Permit:
Submission of both the original and a copy of your valid UK residence permit is required. Please ensure the permit remains valid for at least one month beyond your intended departure date from the Schengen Zone.

To support your Schengen visa application, you need to provide the following documentation:

Proof of current occupation:

Employed: recent, official, and signed letter from employer (headed letter with name, position of signatory and date of issue, address, recent telephone number, and registration number in the United Kingdom) and/or pay slips for the last 3 months.

Self-Employed: A recent, official, and signed letter is required from an accountant, banker, or solicitor in the United Kingdom. The letter should include the name, date of issue, address, contact details, position of the signatory, and registration number. It should clearly state the nature of the self-employment or business ownership in the United Kingdom. Additionally, the letter must specify the annual salary received from the company.

Furthermore, it is necessary to provide a self-assessment form edited by revenue and customs authorities.

Students:

Recent, official, and signed letter from your school, college, or university in the United Kingdom. This letter should clearly state the date of issue, your full name as the applicant, the type of studies you are pursuing, the number of lessons (hours) per week, and your attendance record.

Minors: (children below 18 years)

1. a) Birth certificate: Please provide a valid birth certificate for verification purposes.

For minors traveling alone or with only one parent, exceptions can be made if one parent possesses sole custody or a residence order for the child.

In such cases, the following additional documents are required:

1. b) Original passports of both parents and a certified copy of the biodata page of their passports.
2. c) Proof of consent of parental authority or legal guardian.
3. d) British school certificate: Please provide a valid British school certificate to further establish the minor’s identity.

In the case of sole custody, the following documents must be submitted:

1. a) Birth certificate mentioning one parent: This document should indicate the parent with sole custody.
2. b) Certificate of absent parent: If one parent is absent, please provide a certificate or documentation to support this.
3. c) Court ruling: If there is a court ruling granting sole custody, please provide the relevant legal documentation.

Proof of Accommodation / Private (family/friends) visit:

Provide either a hotel booking or rental agreement. If the sponsorship form has not been presented, the following documents are required:

1. Copy of the biodata page of the host’s passport or residence permit in the Member State.
2. Proof of (family) relationship.

Please note that all relevant information on the Belgian sponsorship form can be found HERE (in Dutch) and HERE (in French), which is available to your sponsor.

Proof of Funds:
UK current personal and business bank statements for the last three months with a healthy closing balance not older than 7 days

Proof of Travel

A confirmed return ticket to Belgium (by plane, ferry, bus, etc.).

Additionally, a reservation confirmation for an organized trip or any other document outlining the planned itinerary is required.

Travel Insurance (Comprehensive Medical Coverage)

A travel insurance that provides all-risk medical coverage. The insurance policy must clearly display the customer’s name and be valid throughout the entire Schengen Area. It must cover the entire duration of the customer’s intended stay in the Schengen Area. The minimum coverage for medical emergencies and repatriation, including the necessary clause, should amount to at least €30,000.