All applicants for a Schengen visa, including children and infants, must do so in person and by appointment only on the date of their appointment, which must be scheduled online by the applicant.
Please click Do I need a visa? if you are a non-EU national and unsure whether you need one to enter the Schengen Area. to ascertain.
Applicants who want to travel for work-related reasons, such as visiting a company for meetings, business deals, hiring, training, or other work-related activities, can apply under the business category.
Every application for a business visa must be supported by a letter of invitation from an Italian corporation or business; otherwise, the applicant must submit an application for a tourist visa.
The following requirements must be met at the very least by the applicant to be qualified to submit a Schengen visa application:
- having a valid passport or other travel authorization
- having a valid visa for residency in the UK. The applicant must submit an application for a Schengen visa from his or her country of residence if they already have a short-stay visa for the UK of the C type (see example here).
- requesting a visa for a brief visit: EEA/EU and Swiss national family members, business travelers, tourists (including minors), and visitors’ families and friends, as well as airport transit
The applicant may always be required to provide additional information or documents if the Mission so requests. The list of documentation below is not exhausive.
Please note number 6 below. Original letter of invitation from an Italian company (not older than 1 month) [for a template click here]. The person signing the letter should also include a copy of the ID Card/passport with a visible signature
All documents must be printed out and presented in original plus a photocopy where required. Applicants should always appear in person. Applicants must provide:
- Duly completed application form [click here]
- Application checklist [click here]
- Valid passport or travel document (original plus one photocopy), valid at least 3 months beyond the return date of your trip from Italy and at least with two blank pages. The passport will be kept and returned with the visa if approved
- Valid UK Residence Permit (original plus one photocopy), valid at least 3 months beyond the return date of your trip to Italy
- Passport-style photo with full front and white background and not older than 6 months
- Cover letter
- Local letter demonstrating status as financial-commercial operators:
- an original recent letter (not older than 1 month) from the applicant’s company in the UK specifying the reasons the applicant is expected in Italy, position held by the applicant, dates of trip and duration of stay as well as a declaration of financial responsibility. You must include your last three payslips (original plus photocopy)
- for self-employed applicants: copy of the certificate of incorporation and business income tax return or accountant letter, last 3 months’ business bank statements
- Original letter of invitation from an Italian company (not older than 1 month) [for a template click here]. The person signing the letter should also include a copy of the ID Card/passport with a visible signature
- Business license of Italian company (Visura Camerale)
- Round-trip fully paid travel tickets (unless indicated on the company letter/invitation letter). Please note:
- if traveling by plane, train, or bus the ticket must be printed directly from the airline/train line/bus operator, showing the passenger’s name, dates, from/to, paid price
- if traveling by car, ferry tickets or Eurotunnel tickets are required, alongside car registration (original plus photocopy) car insurance (original plus photocopy), and driving license If renting a car, the same documentation is required plus the car rental documents
- if traveling to multiple Schengen countries, travel tickets between each country are mandatory
- if using third parties services, such as travel agencies, note that they will be accepted only if based in the UK or in one of the Schengen countries. Travel tickets must always be issued by the airline/train line/bus operator themselves and any other paper will not be taken into account. This applies to letters a), b), c)
- Fully booked hotel reservation (unless indicated in the invitation letter)
- Proof of sponsorship and/or accommodation for Companies or Organizations (unless indicated in the invitation letter) [for a template click here] along with the host’s ID (valid permit of stay for non-European Union citizens) where the signature of the holder appears
- Travel insurance, which must be issued in the UK or in one of the Schengen countries, covering the intended period of stay: insurances are accepted only with a letter from the insurance provider confirming overseas coverage, of which every Schengen country must be included. The letter from your insurance company must state that you will be covered for any medical expenses, hospitalization, and repatriation for at least 30,000 euros during your entire stay in the Schengen area. If your current insurance company does not provide such coverage, you must find an international insurance
- Proof of economic means of support to cover the cost of the intended stay (as per Ministry of Interior Directive 1.3.2000): last three months’ bank statements or bank guarantee (fidejussione bancaria or polizza assicurativa) from Italy. At least one of the bank accounts provided must show the salary (or pension, universal credit) coming in. Any other UK bank account (including savings) showing enough funds can be submitted.
For Citizens of Pakistan, Afghanistan, Iraq: Citizens of Pakistan, Afghanistan, Iraq, and Travel Documents Holders (with the three letters code XXA or XXB appearing in the ICAO) need to provide the full names of the mother and father and it must result from the birth certificate or Consular declaration.
PLEASE BE AWARE THAT, AT THE TIME OF YOUR APPOINTMENT, YOUR APPLICATION WILL NOT BE ACCEPTED UNLESS PRESENTED WITH ALL REQUIRED DOCUMENTS. IF ALL THE ITEMS LISTED ABOVE ARE NOT PRESENTED, THE APPLICANT WILL HAVE TO RESCHEDULE A NEW APPOINTMENT.
THE INFORMATION OUTLINED ABOVE MAY BE SUBJECT TO CHANGE WITHOUT PRIOR NOTICE. NO LIABILITY CAN BE ACCEPTED FOR THE CONSEQUENCES OF SUCH CHANGES.
THIS CONSULAR ADMINISTRATION HAS FULL AUTHORITY TO EVALUATE AND REQUEST ADDITIONAL DOCUMENTATION, IF DEEMED NECESSARY, IN ADDITION TO WHAT HAS BEEN SUBMITTED. FURTHERMORE, THE APPLICANT, IS HEREBY INFORMED THAT SUBMITTING ALL THE REQUIRED DOCUMENTATION, DOES NOT GUARANTEE THE ISSUANCE OF ANY PARTICULAR VISA.
Please provide one recent color photograph (not more than 6 months old) of yourself, meeting the following requirements:
- Taken against a light (white or off-white) background so that features are distinguishable and contrast against the background.
- Clear quality and with the face in focus
- Full face: non-smiling, no sunglasses, no hat/cap or any head covering, unless the applicant wears such items because of his/her religious belief or ethnic background
- Printed on normal photographic paper (camera print)
- Photograph attached (glued) to the Visa Application Form
If the photographs presented do not meet these requirements (see examples here), then the visa application will be considered incomplete and applicant will be asked to take new photographs in the photo booth in the visa application centre
For Italy every applicant needs to provide a signed printout from a Schengen visa application form (VAF).
- Applicant needs to duly complete the visa application form as mentioned below:
- Click Application form Application form
- Complete all mandatory fields (marked with a red star *) on the visa application form
The minimum processing time for a Schengen visa application is 15 calendar days. It can take up to 45 days for Schengen Visa and up to 90 days for National Visa.
Applicants can apply until 6 months before their travel dates with the exception of the seafarers, in the performance of their duties, no more than 9 months in advance of the intended travel date.
One cannot apply if there are less than 15 days before their travel date, meaning that they cannot apply if there are less than 15 calendar days between the application day and their travel date. Please kindly note that this rule is totally independent of the processing time which depends on applicants’ nationalities and, in case of incomplete documents submitted, starts only when the Consulate receives all the necessary documents if considered correct.
Please be aware that it is not possible to rush processing time because the system is completely automated.
In order to avoid any delays in the visa application process, it is paramount that the visa application is complete and the documents submitted are as per the Mission’s requirements (see Documents Required for the different visa categories).
Applicants also need to be aware that, especially during the busy season around Easter, Summer holidays (July and August), and Christmas, the appointments (see Schedule an Appointment) are being booked very quickly as the Mission only processes a fixed amount of visa applications on a daily basis.
Furthermore, applicants need to consider that Mission’s closures and holidays (see Public Holidays/Closures) may extend the visa application processing time.
Therefore Global Visa Agen recommends all applicants:
- to book their appointment as soon as they know they’ll be traveling
- to ensure that their visa application documentation meets the Mission’s requirements
- to leave enough processing time for the Mission
Applicants submitting their visa application in our satellite center in Manchester and Edinburgh need to calculate 2 extra working days to their minimum processing time as their visa application will first be dispatched to the London office, from where it is forwarded to the Mission in London the following day.
The Mission may always request additional information/documents or invite applicants for an interview during the visa application process and this may cause delays in the visa process, which applicants accept responsibility for.
You can download all of the related forms here
- Application form Click Here
- Business Checklist Click Here
- Invitation Letter Business Click Here
To proceed with your visa application, please fill out the attached sample form (WORD) completely. If you are unsure about any information, leave it blank. Once you have completed the form, please return it to us along with your passport, BRP card/UK residency, and copies of any previous Schengen visas that you have held.
Please forward the documents through email: firstname.lastname@example.org
A consultation call will be scheduled after we have received this information to further discuss the application.
After sending the documents you can call us at +442035001580.
We strictly follow the GDPR Policy, your documents will be handled/saved & deleted accordingly.