Documents Required

The list of documents provided below is not exhaustive, and the customer may be asked to provide additional information or documents if requested by the Mission.

Both the standard and supporting documentation must be recent, not older than one month, and must be provided for every Schengen visa application.

Applicants are required to bring and present their original documents, but they only need to submit photocopies unless specified otherwise.

Before gathering the required documents mentioned below, applicants are advised to carefully review the requirements under the Overview section to ensure eligibility for the chosen visa category.

1. Visa application form (original)
2. Passport (original) – A signed passport with at least two blank pages for visa purposes. It must be valid for at least 90 days beyond the return date of the trip to the Schengen Area and should have been issued within the last 10 years on the day of departure from the Schengen Area.

Note: An extended passport may still be valid, but if it is older than 10 years, it is no longer acceptable. In such cases, the customer must first apply for a new passport.

UK Residence Permit (Original and Photocopy)
To ensure a smooth entry into the Schengen Area, it is essential that your UK Residence Permit, whether endorsed in your passport or issued as a Biometrics card, remains valid for a minimum of 90 days (about 3 months) beyond your planned return date. Please note that a C-type visitor visa will not be accepted.

Photograph (original) One recent color photograph, not more than 6 months old, on white or off-white background.

Proof of Occupation

Employer Letter: This letter should be original and recent, dated within the past month. It should be on company letterhead and addressed to the Mission, clearly stating the name and position of the signee. The letter should confirm your duration of employment, business relations with the German company, the purpose of your travel, the duration of your business trip(s), and if applicable, a guarantee to cover all travel expenses, including travel health insurance.

Self-Employment Letter: If you are self-employed, you need to provide an original letter, also recent and dated within the past month. This letter should be on the letterhead and addressed to the Mission, clearly stating the name and position of the signee. The letter should confirm your self-employment status. If applicable, this letter can be obtained from your accountant or HM Revenue & Customs. In addition, you must submit your business bank account statements for the past three months, and a recent accountant letter stating your yearly income can be provided.

Invitation Letter

A recent official invitation letter in PDF format signed and printed on the official letterhead of our esteemed business partner in Germany confirming the nature of the business, the purpose of the trip, the duration of business trip(s), and, if applicable, confirm the willingness to cover the expenses associated with the travel and stay.

If the visit is to a conference, we ask that the invitation letter explicitly mentions this too.

Proof of funds (if the company is not covering expenses):

– Provide the latest three months’ UK current account bank statements, clearly showing the applicant’s name, address, and an end balance. These statements should be dated within the last month of the visa application submission date. The balance must reflect a minimum of £40 per day for the duration of the stay in the Schengen area. Online bank account printouts are also acceptable. Please ensure that the bank statements are no older than five days.

– Additionally, the amount must cover the cost of tickets and accommodation if they are not already paid for.

– Travelers’ cheques are also an acceptable form of proof of funds, provided they cover a minimum of £40 per day for the duration of the stay in the Schengen area. These cheques must be signed by the applicant.

Proof of travel (airplane, train, boat, coach, car):
This includes confirmed return travel tickets that clearly state the applicant’s name and travel dates to and from the Schengen Area. If the travel is within Schengen countries, it is necessary to provide travel tickets as evidence.

Only documents from travel agents are not accepted for air travel.
If traveling by car, ferry tickets must be provided as proof of travel.

While filing a complete application does not guarantee visa approval, it is advisable to book a fully refundable return ticket. This ensures flexibility in case the visa is not granted.

Proof of accommodation (If the company is not covering accommodation):

– A confirmed accommodation reservation (hotel, hostel, camping, etc.) that clearly states the applicant’s name, travel dates, and accommodation address details. If the applicant’s name is not mentioned on the reservation, a joint travel confirmation letter must be provided. This letter should be signed and dated by the person whose name is on the reservation. Additionally, a photocopy of that person’s passport/ID card and passport signature page should be included if the signature is not on the passport’s bio page. In the case of a group reservation, a list containing all group members’ names will be required. The group members’ names may also be mentioned on the travel ticket.

All-risk medical travel insurance:

The insurance must be issued in either the UK or Germany and display the applicant’s name. It is essential that the insurance remains valid throughout the entire territory of the Schengen Area and covers the entire duration of the applicant’s intended stay. The minimum coverage for medical emergencies and repatriation, including a clause for such cases, must amount to €30,000.