Every applicant, including children and infants, must personally submit their Schengen visa application on their scheduled appointment date.
For non-EU citizens who are unsure if they require a Schengen visa to travel to the Schengen Area, please click on “Do I need a visa?“ to find out.
Minors are individuals under the age of 18 when submitting a Schengen visa application for purposes such as tourism, visiting family or friends, being a family member of an EEA/EU or Swiss national, or airport transit. Therefore, minors must provide the following additional documents:
- Child’s unabridged/full birth certificate displaying the names of both biological parents.
2. Written consent (signed and dated) from both the mother and father listed on the child’s birth certificate.
3. Copies of both parents’ passport bio page and signature page, if the signature is not on the bio page.
4. In the case of divorce or the death of one parent, a court order confirming sole custody or the deceased parent’s certificate, respectively.
5. If a guardian has been appointed by the parents, a guardianship letter along with copies of the guardian’s passport bio page and signature page, if the signature is not on the bio page.
It is important to note that due to European legislation regarding the protection of children/minors, minors who fail to provide all the required documents may not be granted a Schengen visa.
To be eligible to submit a Schengen visa application, applicants must meet the following criteria:
- Possess a valid passport or travel document.
2. Hold a valid UK residence permit. If the applicant holds a short-stay visa for the UK (C-type visa), they must apply for a Schengen visa from their country of residence.
3. Apply for a short-stay visa for purposes such as tourism (including minors), visiting family or friends, business, being a family member of an EEA/EU or Swiss national, or airport transit.
The following list of documents is not exhaustive, and the Mission may request additional information or documents from the applicant if necessary.
Both the standard and supporting documentation must be recent, meaning they should not be older than one month. These documents must be provided for every Schengen visa application.
Applicants are required to bring and present their original documents, but they only need to submit photocopies unless specified otherwise.
Before gathering the necessary documents listed below, applicants are advised to review the requirements outlined in the Overview section to ensure they are eligible to apply for the desired visa category.
Standard Documentation for Schengen Visa Application
- Visa application form (original): Both parents must sign the form. Please refer to the provided link for the form.
- Passport (original): The passport must have at least two blank pages for visa purposes. It should be valid for a minimum of 90 days beyond the return date of the trip to the Schengen Area. The passport must have been issued within the last 10 years on the day of departure from the Schengen Area.
Note: An extended passport may still be valid, but if it is older than 10 years, it is no longer acceptable. In such cases, the applicant must first apply for a new passport.
- Photocopies of previous Schengen visas issued in the last 3 years, if applicable.
- UK Residence permit: The permit must be endorsed in the passport or issued as a Biometrics card. It should be valid for a minimum of 30 days beyond the return date of the trip to the Schengen Area. Please note that a C-type visitor visa is not acceptable.
- 5. Photograph (original): Please refer to the provided link for specifications on the photograph.
SUPPORTING DOCUMENTATION FOR SCHENGEN VISA APPLICATION
Every minor, regardless of their visa category, must provide the following documents as part of the Standard Documentation:
- Birth certificate: An unabridged birth certificate that shows the names of the biological parents. If the certificate is not in English or German, a certified translator in the UK must provide a translation.
- Consent of both parents: Written consent, signed and dated, from both biological parents allowing the minor to travel.
- Parents’ passports (copy): A copy of the passports of both parents.
- Proof of sole custody (in case of a single parent): If the parents are divorced or one of the parents is deceased, the applicant must provide a court/residence order or certificate as proof. The original document must be presented.
SUPPORTING DOCUMENTATION FOR SCHENGEN VISA APPLICATION
If the minor is applying for a tourist, visitor family & friends, or airport transit visa, the following additional documents are required:
- Proof of current occupation: An original, signed letter from a UK university/college/school (dated within the last 10 days) confirming the applicant’s enrollment. The letter should be addressed to the Mission.
- Proof of funds (from 1 parent): The latest 3 months’ UK current account bank statements showing at least one parent’s name, address, and a positive end balance. The statements must be dated within 1 week of the visa application submission date. The bank balance should be sufficient to cover the expenses during the intended stay in the Schengen Area and for the return to the UK or the country of origin/residence. Alternatively, online bank account printouts are also accepted.
Proof of Travel
To support your visa application, you will need to provide proof of your travel arrangements. This includes documentation for various modes of transportation such as airplanes, trains, boats, coaches, and hired cars. For each mode of transportation, you must submit confirmed return travel tickets that clearly state your name and travel dates.
If you are traveling by car, you will need to provide car registration and car insurance papers, as well as return travel tickets for the ferry or Eurotunnel. These tickets should mention the car’s registration number and the driver’s driving license. If you are not the driver, you must also submit a signed and dated cover letter from the driver, confirming your joint travel and providing the travel dates.
If your travel tickets have been arranged through a travel agency, you must include a receipt, invoice, or payment confirmation as proof of payment.
Proof of Accommodation
You must also provide proof of your accommodation arrangements. This can be in the form of a confirmed booking for a hotel, hostel, camping site, or any other type of accommodation. The booking should clearly state your name, travel dates, and the address details of the accommodation.
If your name is not mentioned on the accommodation reservation, you will need to submit additional documents. These include a joint travel confirmation letter, signed and dated by the person whose name is on the reservation. You must also include a photocopy of that person’s passport or ID card, as well as the passport signature page if the signature is not on the passport’s bio page.
For group reservations, you can either provide a list of the group members’ names or mention their names on the travel ticket.
It is mandatory to have travel insurance for your trip. The insurance should cover all risks, including medical expenses and winter sports activities if you are traveling between November and March. The travel insurance must clearly show your name and be valid throughout the entire Schengen Area. It should also cover the entire
If a minor is applying as a family member of an EEA/EU or Swiss national, the following documents are required:
- EEA/EU or Swiss national’s passport or ID card (original document must be presented).
2. Proof of relationship to the EEA/EU or Swiss national, such as a marriage or birth certificate (original document must be presented). If these documents are not in English or German, a certified translation in the UK is required.
3. Address in Austria.
Please ensure that you include a recent color photograph of yourself, taken within the last six months, adhering to the following specifications:
- Background: The photograph should be taken against a plain light background, preferably white or off-white. This will ensure that your features are clearly distinguishable and stand out against the background.
- Clarity: The photograph must be of high quality, with your face in sharp focus. This will enable us to accurately verify your identity.
- Facial expression: Please maintain a non-smiling expression in the photograph. Additionally, avoid wearing sunglasses, hats, caps, or any head covering, unless it is worn due to religious beliefs or ethnic background.
- Printing: The photograph should be printed on regular photographic paper, as obtained from a camera print. This will ensure that the image is clear and of suitable quality.
- Attachment: Please securely attach (glue) the photograph to the Visa Application Form.
In the event that the submitted photographs fail to meet these requirements, the visa application will be considered incomplete. In such cases, the applicant will be requested to obtain new photographs from the photo booth available at the visa application center.
To apply for an Austria visa, applicants are required to complete an online visa application form known as the Visa Application Form (VAF). It is important to note that the application form cannot be filled out by hand.
To begin the application process, each applicant must duly complete and print the online Schengen visa application form by following these steps:
- Click on the Schengen Visa Application form link provided in PDF format.
- Fill out the online visa application form accurately, ensuring that the information matches the details on your passport.
- Go to the Menu bar and select “File.”
- Choose the “Print” option and confirm the printing process.
Once the online Schengen visa application form has been printed, the applicant must proceed with the remaining steps:
- Sign the completed visa application form in the designated places, specifically the first signature at number 37 and the second signature right below the disclaimer at the end of the VAF.
- On the day of your appointment, bring the signed visa application form along with the necessary supporting documents.
It is important to emphasize that hand-filled applications will no longer be accepted at the visa application center. Therefore, it is crucial to schedule an appointment and adhere to the online application process.
Applicants are advised to submit their Schengen visa application up to 6 months prior to their intended travel date to the Schengen Area.
The minimum processing time for a visa application is 2- 3 weeks. Therefore, it is crucial for applicants to allow sufficient time between their appointment date and travel date for the Mission to process their visa application. Please note that delays may occur, and we cannot guarantee the return date of the visa application.
For certain nationalities (please refer to the list provided), the visa application requires consultation from other Schengen countries, which may extend the minimum processing time to 3 weeks.
To avoid any delays in the visa application process, it is of utmost importance that the application is complete, and all submitted documents meet the requirements of the Mission. Please refer to the “Documents Required” section for the specific visa categories.
Applicants should also be aware that during peak seasons such as Easter, Summer holidays (July and August), and Christmas, appointment slots are quickly filled as the Mission can only process a limited number of visa applications per day. Additionally, please consider that the Mission closures and holidays may further extend the processing time.
Therefore, it is strongly recommended the following to all applicants:
- Book your appointment as soon as your travel plans are confirmed.
- Ensure that your visa application documentation meets the requirements of the Mission.
- Allow sufficient processing time for the Mission.
For applicants submitting their visa application in our satellite centers in Manchester or Edinburgh, please add an additional 2-3 working days to the minimum processing time. This is because the application will first be dispatched to the London office, and then forwarded to the Mission in London the following day.
Please note that the Mission may request additional information/documents or invite applicants for an interview at any time.
You may access and download all the relevant forms from this location.
Sample Visa Form Word: Sample vis -Schengen-WORD.docx
Sample Visa Form PDF: Sample vis -Schengen-WORD.pdf
Online Application form: new-application-form-2020.pdf
Minors Checklist: Checklist
Last page of Application form: Last Page
In order to begin your visa application process, we respectfully request that you complete the enclosed sample form (available in either PDF or Word format) in its entirety. If at any point you are unsure about any of the information required, please leave it blank. Once the form is complete, please submit it to us, along with a copy of your passport and BRP card/UK residency documentation, as well as any past Schengen visas that you may have previously obtained.
Please send the required documents via email to email@example.com.
Upon receipt of these documents, we will arrange a free consultation call to further discuss your application and take the necessary next steps. For any additional inquiries, please do not hesitate to contact us directly at +442035001580.
We place utmost importance on data privacy and protection, ensuring that all your personal information is handled, stored, and deleted in strict accordance with the General Data Protection Regulation (GDPR) policy. You can have complete peace of mind knowing that your data is safeguarded with the highest level of security measures.