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Belgium Business Visa


Addon Details
Belgium Business Visa £250.00


All applicants are required to personally submit their Schengen visa application on their scheduled appointment date.

Applicants who plan to visit the Schengen Area solely for tourism purposes, such as leisure, recreation, or sightseeing, and will arrange their own accommodation (hotel, hostel, B&B, camping, etc.), should apply as tourists.


To be eligible for submitting a Schengen visa application, applicants must meet the following criteria:

  1. Possess a valid travel document and a valid UK residence permit.
  2. If the applicant holds a short-stay visa for the UK (C-type visa), they must apply for a Schengen visa from their country of residence.
  3. Apply for a short-term Schengen visa to France for purposes such as tourism (including minors), private visits, business, study/conference/seminar, EEA/EU and Swiss national family members, or other short-stay purposes.

Additional information

Business Plans Package

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Documents Required

All documents submitted must be in English, French, Dutch, or German. Foreign official documents must be legalized or carry an apostille unless an exemption is provided in a treaty. Detailed information about this requirement can be found on the SPF Foreign Affairs website.

Standard Documentation for Schengen Visa Application

Visa application form (original) – Please refer to the link provided.

Passport (Original):

To apply for a visa, you must possess a signed, full national private passport or an official travel document that was issued within the last 10 years. Additionally, your passport should be valid for at least three months beyond the requested visa’s validity. It is important to have two blank pages side by side in your passport specifically designated for visa stickers. Lastly, your passport should be free from any damage and the copy of bio page should also be provided.

Requirements for ID photos meeting ICAO standards include the following specifications:
• The photos should be attached using a paper clip.
• They must be in color and adhere to the UK passport size.
• The dimensions should be 3.5cm X 4.5cm.
• The background should be plain and white.
• Additionally, the photos should be no older than three months.

UK Residence Permit:
Submission of both the original and a copy of your valid UK residence permit is required. Please ensure the permit remains valid for at least one month beyond your intended departure date from the Schengen Zone.

To support your Schengen visa application, you need to provide the following documentation:

Proof of current occupation:

Employed: recent, official, and signed letter from employer (headed letter with name, position of signatory and date of issue, address, recent telephone number, and registration number in the United Kingdom) and/or pay slips for the last 3 months.

Self-Employed: A recent, official, and signed letter is required from an accountant, banker, or solicitor in the United Kingdom. The letter should include the name, date of issue, address, contact details, position of the signatory, and registration number. It should clearly state the nature of the self-employment or business ownership in the United Kingdom. Additionally, the letter must specify the annual salary received from the company.

Furthermore, it is necessary to provide a self-assessment form edited by revenue and customs authorities.

Proof of business invitation:  An invitation from a reputable firm or authority based in Belgium. The invitation should be on letterheaded paper and include the official address in Belgium. This invitation should be for attending meetings, conferences, or as proof of registration for events related to trade, industry, or work.

Any other relevant documents that demonstrate the existence of trade relations or work-related connections.

Entry tickets or registration confirmation for fairs and congresses.

Official delegations: Travelling based on an official invitation extended to the government of the third country. They are invited to participate in activities such as meetings, consultations, negotiations, exchange programs, and events organized within a Member State by intergovernmental organizations:

An official letter issued by the relevant authority of the third country is required to confirm the applicant’s status as a member of the official delegation. This letter should be accompanied by a copy of the official invitation from the intergovernmental organization in the Member State. Alternatively, a verbal note can also be accepted

– Seaman’s Book (if applicable): Please provide a valid seaman’s book, if you possess one.
– Official Letter from Recruiting Company: We kindly request a recent, signed, and official letter from the recruiting company, clearly stating the seafarer’s name and rank.
– Vessel Information: Kindly provide the name of the vessel, its arrival date in port, and the date the seafarer joined the vessel.

Lorry drivers:

  1. A recent, signed, and official letter from the national association (union) of carriers in the host country. This letter should outline the purpose, duration, and frequency of the trips.
  2. A written request from the partner company located in the Member State.
  3. A valid driver’s license for international transport – a waybill.

Proof of Funds:
UK current personal and business bank statements for the last three months with a healthy closing balance not older than 7 days

Proof of Travel

A confirmed return ticket to Belgium (by plane, ferry, bus, etc.).

Additionally, a reservation confirmation for an organized trip or any other document outlining the planned itinerary is required.

Proof of Accommodation

Provide either a hotel booking or rental agreement. This document should include your full name, along with the dates and address of your stay. If you have booked through a travel agency, a booking confirmation from them will also suffice. These options will help us verify your accommodation arrangements.

Travel Insurance (Comprehensive Medical Coverage)

A travel insurance that provides all-risk medical coverage. The insurance policy must clearly display the customer’s name and be valid throughout the entire Schengen Area. It must cover the entire duration of the customer’s intended stay in the Schengen Area. The minimum coverage for medical emergencies and repatriation, including the necessary clause, should amount to at least €30,000.

Photo Specification

Please submit one current color portrait of yourself that is no older than six months that satisfies the conditions listed below:

  • Captured on a light background (white or off-white) to make features stand out and contrast with the background.
  • Face-focused and of high clarity
  • Full face: not grinning, no sunglasses, no hats or other head coverings, unless the applicant is wearing them due to his or her ethnicity or religion.
  • Printed from a camera print on standard photographic paper.
  • The photo that is adhered to the visa application form

The visa application will be deemed incomplete if the submitted photos don’t fulfill these specifications (see examples here), and the applicant will be asked to take fresh pictures in the photo booth at the visa application center.

Application Forms

To obtain a Schengen visa for Belgium, it is necessary for every customer to provide a signed printout of the online Schengen visa application form (VAF). To ensure a smooth process, customers must follow these steps:

  1. Begin by duly completing and printing the online Schengen visa application form, ensuring that the information matches the details on their passport.
  2. Alternatively, click on the Schengen Visa Application form link provided, which will open the form in PDF format.
  3. Once the form is completed, select “File” on the Menu bar and choose the “Print” option.
  4. Once the form is completed, select “File” on the Menu bar and choose the “Print” option. Confirm the printing process to obtain a hard copy of the application form.
  5. After printing the online Schengen visa application form, the customer should proceed to the remaining steps.
  6. Sign the completed visa application form in the designated places, specifically at number 37 and right under the disclaimer at the end of the VAF.
  7. On the day of the appointment, the customer must bring the signed visa application form along with all the necessary supporting documents.

By following these instructions, customers can ensure that their visa application process for Belgium proceeds smoothly and efficiently.


You may access and download all the relevant forms from this location.

Sample Visa Form Word: Sample vis -Schengen-WORD.docx

Sample Visa Form PDF: Sample vis -Schengen-WORD.pdf

Online Visa Application form: Visa Application Form pdf

Checklist: Business Checklist

Processing time

You must submit your applications at least 15 calendar days before your planned departure date. However, applications can be introduced up to six months before your intended visit.

Once received at the Belgium Visa Application Centre in London, your applications will be promptly forwarded to the Embassy of Belgium for review and decision-making.

We strive to process applications within 10 working days from the date of receipt. In most cases, a decision can be expected even sooner, provided that all required documents are submitted in a complete file.

However, please be aware that in certain circumstances, the processing time may be extended. This can occur when additional documents are requested or if your application has been forwarded to the Immigration authorities in Belgium. In such cases, the processing time may take up to 85 calendar days.

Important Information – Please Read Carefully:

Authorization is required from the Immigration authorities in Belgium for individuals from the following nationalities: Afghanistan, Algeria, Armenia, Azerbaijan, Bangladesh, Egypt, Eritrea, Ethiopia, Iran, Iraq, Jordan, Kazakhstan, Kenya, Kyrgyzstan, Lebanon, Libya, Mali, Mauritania, Morocco, Niger, Nigeria, North Korea, Pakistan, Russian Federation, Saudi Arabia, Somalia, South Sudan, Sri Lanka, Sudan, Syria, Tajikistan, Tunisia, Turkmenistan, Uzbekistan, Vietnam, Yemen, Palestine, and Refugees (UK Blue, Black, and Red travel documents).

Applicants who are not residents of the UK and hold a C Type visa should be aware that their application will take longer as it needs to be submitted to the Immigration authorities in Belgium. This process may take up to 85 calendar days.

Applications for marriage (to be conducted in Belgium) or cohabitation must be submitted as C-visa applications. However, please note that the processing time will be that of a long-stay visa (please refer to the information below).

During the visa application process, passports will be retained at the Embassy. If you have an urgent need for your passport, please contact the TLS center via email to request a temporary withdrawal.

Free Consultation

To proceed with your visa application, please fill out the attached sample form (PDF, Word) completely. If you are unsure about any information, leave it blank. Once you have completed the form, please return it to us along with your passport, BRP card/UK residency, and copies of any previous Schengen visas that you have held.


Please forward the documents through email: sales@globalvisaagent.co.uk


A consultation call will be scheduled after we have received this information to further discuss the application.


After sending the documents you can call us at +442035001580.


We strictly follow the GDPR Policy, your documents will be handled/saved & deleted accordingly.



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