Documents Required

All documents submitted must be in English, French, Dutch, or German. Foreign official documents must be legalized or carry an apostille unless an exemption is provided in a treaty. Detailed information about this requirement can be found on the SPF Foreign Affairs website.

Standard Documentation for Schengen Visa Application

Visa application form (original) – Please refer to the link provided.

Passport (Original):

To apply for a visa, you must possess a signed, full national private passport or an official travel document that was issued within the last 10 years. Additionally, your passport should be valid for at least three months beyond the requested visa’s validity. It is important to have two blank pages side by side in your passport specifically designated for visa stickers. Lastly, your passport should be free from any damage and the copy of bio page should also be provided.

Requirements for ID photos meeting ICAO standards include the following specifications:
• The photos should be attached using a paper clip.
• They must be in color and adhere to the UK passport size.
• The dimensions should be 3.5cm X 4.5cm.
• The background should be plain and white.
• Additionally, the photos should be no older than three months.

UK Residence Permit:
Submission of both the original and a copy of your valid UK residence permit is required. Please ensure the permit remains valid for at least one month beyond your intended departure date from the Schengen Zone.

To support your Schengen visa application, you need to provide the following documentation:

Proof of current occupation:

Employed: recent, official, and signed letter from employer (headed letter with name, position of signatory and date of issue, address, recent telephone number, and registration number in the United Kingdom) and/or pay slips for the last 3 months.

Self-Employed: A recent, official, and signed letter is required from an accountant, banker, or solicitor in the United Kingdom. The letter should include the name, date of issue, address, contact details, position of the signatory, and registration number. It should clearly state the nature of the self-employment or business ownership in the United Kingdom. Additionally, the letter must specify the annual salary received from the company.

Furthermore, it is necessary to provide a self-assessment form edited by revenue and customs authorities.

Proof of business invitation:  An invitation from a reputable firm or authority based in Belgium. The invitation should be on letterheaded paper and include the official address in Belgium. This invitation should be for attending meetings, conferences, or as proof of registration for events related to trade, industry, or work.

Any other relevant documents that demonstrate the existence of trade relations or work-related connections.

Entry tickets or registration confirmation for fairs and congresses.

Official delegations: Travelling based on an official invitation extended to the government of the third country. They are invited to participate in activities such as meetings, consultations, negotiations, exchange programs, and events organized within a Member State by intergovernmental organizations:

An official letter issued by the relevant authority of the third country is required to confirm the applicant’s status as a member of the official delegation. This letter should be accompanied by a copy of the official invitation from the intergovernmental organization in the Member State. Alternatively, a verbal note can also be accepted

Seafarers:
– Seaman’s Book (if applicable): Please provide a valid seaman’s book, if you possess one.
– Official Letter from Recruiting Company: We kindly request a recent, signed, and official letter from the recruiting company, clearly stating the seafarer’s name and rank.
– Vessel Information: Kindly provide the name of the vessel, its arrival date in port, and the date the seafarer joined the vessel.

Lorry drivers:

1. A recent, signed, and official letter from the national association (union) of carriers in the host country. This letter should outline the purpose, duration, and frequency of the trips.
2. A written request from the partner company located in the Member State.
3. A valid driver’s license for international transport – a waybill.

Proof of Funds:
UK current personal and business bank statements for the last three months with a healthy closing balance not older than 7 days

Proof of Travel

A confirmed return ticket to Belgium (by plane, ferry, bus, etc.).

Additionally, a reservation confirmation for an organized trip or any other document outlining the planned itinerary is required.

Proof of Accommodation

Provide either a hotel booking or rental agreement. This document should include your full name, along with the dates and address of your stay. If you have booked through a travel agency, a booking confirmation from them will also suffice. These options will help us verify your accommodation arrangements.

Travel Insurance (Comprehensive Medical Coverage)

A travel insurance that provides all-risk medical coverage. The insurance policy must clearly display the customer’s name and be valid throughout the entire Schengen Area. It must cover the entire duration of the customer’s intended stay in the Schengen Area. The minimum coverage for medical emergencies and repatriation, including the necessary clause, should amount to at least €30,000.