A business visa is required if you plan to engage in business or commercial activities during your visit, such as attending meetings, conferences, training sessions, or trade fairs. It is important to note that this visa is only applicable to individuals who will not be receiving payment for their work from a Dutch entity. If you intend to undertake paid work in the Netherlands, you will need to obtain a work permit.
Employees from companies registered with the Netherlands embassy under the Orange Carpet program can also submit their applications for a business visa at the Visa Application Centre.
Upon receiving your visa at the Visa Application Centre, it is crucial to carefully review it and promptly inform the staff if you notice any errors. Correcting any mistakes discovered after leaving the centre will require a new visa registration and payment of a new handling fee.
If you receive your visa by courier, it is essential to check it immediately and contact the Visa Application Centre helpline if you find any errors.
The validity of your visa indicates the dates within which you should enter and leave the Schengen area.
Please note that the length of your stay in the Schengen area is limited to the number of days specified on your visa, even if the visa sticker itself has a longer validity. Overstaying your visa may result in a two-year visa sanction for all Schengen countries.
For visas valid for more than six months, the duration of stays is limited to 90 days within a 180-day period. If you possess a multiple-entry visa, you are allowed to leave and return to the region any number of times within the 180-day period. However, the total combined stay within the region must not exceed 90 days.
Please see the checklist for a business visa with the complete list of requirements.
The list of documents provided below is not exhaustive, and the customer may be asked to provide additional information or documents if requested by the Mission.
Both the standard and supporting documentation must be recent, not older than one month, and must be provided for every Schengen visa application.
Applicants are required to bring and present their original documents, but they only need to submit photocopies unless specified otherwise.
Before gathering the required documents mentioned below, applicants are advised to carefully review the requirements under the Overview section to ensure eligibility for the chosen visa category.
- Standard Documentation for Schengen Visa Application
- Visa application form (original) – Please refer to the link provided.
- Passport (original) – A signed passport with at least two blank pages for visa purposes. It must be valid for at least 90 days beyond the return date of the trip to the Schengen Area and should have been issued within the last 10 years on the day of departure from the Schengen Area.
Note: An extended passport may still be valid, but if it is older than 10 years, it is no longer acceptable. In such cases, the customer must first apply for a new passport.
- Photocopies of previous Schengen visas – If applicable, include photocopies of previous Schengen visas endorsed in an old passport and issued within the last 3 years.
- UK Residence permit – A valid UK Residence permit, either endorsed in the passport or issued as a Biometrics card, is required for travel to the Schengen Area. It must be valid for at least three months beyond the return date of the trip. If you hold a C-type visitor visa, you can only apply for a Schengen visa for Essential Travel purposes, such as business, study, family reunification, health or humanitarian reasons, and if you are an EU Family Member accompanying a corresponding family member.
To support your Schengen visa application, you need to provide the following documentation:
- Proof of current occupation:
- Employer letter (original): This should be a recent letter, signed and on company letterhead. It should be addressed to the Mission and include the name and position of the signee. The letter should confirm your employment with the company. Additionally, you need to provide your last three months’ pay slips.
- Student letter (original): If you are a student, you need a recent letter from your UK university. It should be addressed to the Mission and include the name and position of the signee. The letter should confirm your enrollment as a student.
- Self-employment letter (original): If you are self-employed, you need a recent letter, signed and on company letterhead. It should be addressed to the Mission and include the name and position of the signee. The letter should confirm your self-employment. If applicable, this letter should be obtained from your accountant, solicitor, bank manager, or Companies House. If your name is not mentioned on the Certificate of Incorporation received upon registering your business, you need to provide additional proof demonstrating your connection to the company.
Proof of business invitation:
You need an original cover letter from the inviting company or organization in Portugal. The letter should confirm your name, purpose of visit, period of visit, and provide confirmation of travel and/or accommodation arrangements.
Proof of Funds
To demonstrate your financial capability for your visa application, please provide the following documents:
- The most recent three months’ UK current account bank statements, clearly showing your name, address, and an end balance dated within the last month from the date of visa application submission. The balance should reflect a minimum amount of £50.00 per day of your stay in the Schengen Area, in addition to outstanding accommodation and travel fees. Alternatively, online bank account printouts are also acceptable.
- Travellers’ cheques should cover the same amount as explained in section a.
Proof of Travel
To confirm your travel arrangements, please provide the following:
- Confirmed return travel tickets, clearly stating your name and travel dates to and from the Schengen Area.
- If you are traveling by car, please provide car registration, car insurance, and return travel tickets (ferry or Eurotunnel) that mention the car’s registration number and driver’s driving license. If you are not the driver, a cover letter from the driver, signed and dated, confirming joint travel with you and providing the travel dates, is also required.
If your travel tickets have been paid through a travel agency, please include a receipt, invoice, or payment confirmation.
Proof of Accommodation
To fulfill the requirement of providing proof of accommodation, it is necessary to present a confirmed reservation from a reputable establishment such as a hotel, hostel, or camping site. This reservation should clearly state the customer’s name, travel dates, and the address details of the accommodation.
In the event that the customer’s name is not mentioned on the reservation, an additional document is required. This document should be a joint travel confirmation letter, signed and dated by the person whose name appears on the reservation. Along with this letter, a photocopy of the same person’s passport or ID card, including the passport signature page if the signature is not present on the passport’s bio page, must also be provided.
For group reservations, a list containing the names of all group members is necessary. Alternatively, the names of the group members can be mentioned on the travel ticket.
Travel Insurance (Comprehensive Medical Coverage)
A crucial aspect of the application process is obtaining travel insurance that provides all-risk medical coverage. The insurance policy must clearly display the customer’s name and be valid throughout the entire Schengen Area. Furthermore, it must cover the entire duration of the customer’s intended stay in the Schengen Area. The minimum coverage for medical emergencies and repatriation, including the necessary clause, should amount to at least €30,000.
Please ensure that all the aforementioned requirements are met in order to comply with the regulations set forth by the authorities.
Please submit one current color portrait of yourself that is no older than six months that satisfies the conditions listed below:
- Captured on a light background (white or off-white) to make features stand out and contrast with the background.
- Face-focused and of high clarity
- Full face: not grinning, no sunglasses, no hats or other head coverings, unless the applicant is wearing them due to his or her ethnicity or religion.
- Printed from a camera print on standard photographic paper.
- The photo that is adhered to the visa application form
The visa application will be deemed incomplete if the submitted photos don’t fulfill these specifications (see examples here), and the applicant will be asked to take fresh pictures in the photo booth at the visa application center.
Applicants must diligently fill out the application form as outlined below:
Schengen visa application form
Complete all mandatory fields on the visa application form, which are marked with a red star (*).
Please ensure that all sections of the application form are accurately and comprehensively filled out.
The application process for a visa begins six months prior to your intended travel date. It is crucial to submit your application no later than 15 working days before your trip.
In most instances, you will receive notification within 15 calendar days regarding the success of your application. However, please note that the decision-making process for visa applications can take up to 45 days (about 1 and a half months).
Certain Schengen member states require the exchange of information on visa applicants. This obligatory check, known as ‘consultation,’ applies to specific nationalities.
To keep track of your application status, you can utilize your track & trace code. If you have any inquiries regarding the progress of your application, please do not hesitate to contact the Visa Application Centre.
During the processing of your visa application, it is important to note that you will not be able to retain possession of your passport.
Note for Airplane Crew Members
If you are an airplane pilot or cabin crew member, your passport will not need to remain with the embassy throughout the visa application process.
You may access and download all the relevant forms from this location.
Sample Visa Form Word: Sample vis -Schengen-WORD.docx
Sample Visa Form PDF: Sample vis -Schengen-WORD.pdf
Online Application form: new-application-form-2020.pdf
Business Checklist: Checklist
To proceed with your visa application, please fill out the attached sample form (WORD) completely. If you are unsure about any information, leave it blank. Once you have completed the form, please return it to us along with your passport, BRP card/UK residency, and copies of any previous Schengen visas that you have held.
Please forward the documents through email: firstname.lastname@example.org
A consultation call will be scheduled after we have received this information to further discuss the application.
After sending the documents you can call us at +442035001580.
We strictly follow the GDPR Policy, your documents will be handled/saved & deleted accordingly.