Documents Required

Please note that the list of documents provided below is not exhaustive, and the applicant may be asked to provide additional information or documents if requested by the Mission.

Both the standard documentation and supporting documents must be recent, meaning they should not be older than one month. These documents must be provided for every Schengen visa application.

Customers are required to bring and present their original documents, but they only need to submit photocopies unless the requirements specify that an original document must be submitted.

Before gathering the necessary documents mentioned below, customers are advised to carefully review the requirements outlined in the Overview section to ensure they meet the eligibility criteria for the chosen visa category.

1. STANDARD DOCUMENTATION FOR SCHENGEN VISA APPLICATION
2. Visa application form (original)
3. Passport (original) – Your passport must be signed and have at least two blank pages for visa purposes. It must also be valid for a minimum of 90 days beyond the return date of your trip to the Schengen Area. Additionally, the passport must have been issued within the last 10 years on the day of departure from the Schengen Area.

An extended passport may still be valid, but if it is older than 10 years, it is no longer acceptable. In such cases, the customer must first apply for a new passport.

If applicable, photocopies of previous Schengen visas endorsed in an old passport and issued within the last 3 years are required.

A valid UK Residence permit, either endorsed in the passport or issued as a Biometrics card, must be valid for at least one month beyond the return date of the trip to the Schengen Area. Alternatively, a C-type visitor visa is also acceptable. However, in this case, a Schengen visa application can only be accepted for Essential Travel, which includes purposes such as business, study, family reunification, health or humanitarian reasons, and EU Family Members accompanying the corresponding family member.

A recent original photograph is also required.

1. SUPPORTING DOCUMENTATION FOR SCHENGEN VISA APPLICATION

Proof of current occupation:

Employer letter (original): A recent (less than 1 month old), signed, and headed letter addressed to the Mission. It should include the name and position of the signee and confirm the customer’s employment. Additionally, the last 3 months’ pay slips are required.

Student letter (original): A recent (less than 1 month old), signed, and UK school/college/university letter addressed to the Mission. It should include the name and position of the signee and confirm the customer’s enrollment.

Self-employment letter (original): A recent (less than 1 month old), signed, and headed letter addressed to the Mission. It should include the name and position of the signee and confirm the customer’s self-employment. This letter should be obtained from the relevant authority, if applicable.

1. Customers’ Accountant: If the applicant’s company’s accounting is handled by an external or independent accountant.
2. Solicitor: If the customer’s company has been registered by a solicitor.

III. Bank Manager: If the customer’s company holds a business bank account.

1. Companies House: A Certificate of Incorporation is received upon registering the business. If the customer’s name is not mentioned on the certificate, additional proof demonstrating the connection between the customer and the company should be provided.

Unemployed/Retired

Receiving Benefits: A recent original letter obtained from the local Job centre or Pension Service.

Not Receiving Benefits: A cover letter explaining the applicant’s financial situation.

Housewife/Househusband (only applicable to married couples): Customers may be sponsored by their spouse or registered partner. In these cases, the following documents need to be provided:

1. Marriage certificate (original + copy): If this document was issued outside the EU and is not in English, it should be translated by a certified translator in the UK.
2. Spouse/Registered partner’s passport (original + copy).
3. Proof of occupation of the spouse/registered partner (as mentioned in B.1.a, b, or c).
4. Proof of funds of the spouse/registered partner.
5. Cover letter from the spouse/registered partner (signed and dated) confirming sponsorship.

Proof of Funds

1. Provide the most recent three months’ UK current account bank statements, clearly displaying the customer’s name, address, and an end balance dated within the last month of the visa application submission date. The balance should reflect a minimum amount of £50.00 per day of stay in the Schengen Area, in addition to outstanding accommodation and travel fees. Alternatively, online bank account printouts are also acceptable.
2. Include travelers’ cheques that cover the same amount as explained in section

Proof of Travel (Airplane, Train, Boat, Coach, (Hired) Car)

1. Present confirmed return travel tickets that mention the customer’s name and travel dates to and from the Schengen Area.
2. If traveling by car, provide car registration, car insurance, and return travel tickets (ferry or Eurotunnel) that mention the car’s registration number and the driver’s driving license. If the customer is not the driver, a signed and dated cover letter from the driver confirming joint travel with the customer and travel dates must also be provided. In cases where travel tickets have been paid through a travel agency, a receipt, invoice, or payment confirmation is also required.

Proof of Accommodation

In terms of responsibility, if the declaration is authenticated by a public notary (In  English), no further documents are required. However, if the declaration is not authenticated, a copy of the host’s passport’s bio page, the host’s permit of stay in Poland (if the host is a non-EU citizen), and the host’s proof of address in Poland should be provided as a complement to the declaration.

Travel Insurance (Comprehensive Medical Travel Insurance)

The travel insurance, which must clearly display the customer’s name, should be valid across the entire territory of the Schengen Area and cover the entire duration of the applicant’s intended stay within this area. It is essential that the insurance policy provides a minimum coverage of €30,000 for medical emergencies and repatriation (including the necessary clauses).