Description
Overview:
All applicants, including children and infants, must personally submit their Schengen visa application on their scheduled appointment date, which must be booked online.
For non-EU citizens who are unsure about whether they need a Schengen visa to travel to the Schengen Area, please click on “Do I need a visa?” to find out.
Minors are individuals who have not yet reached the age of 18 when submitting a Schengen visa application for purposes such as tourism, visiting family or friends, being a family member of an EEA/EU or Swiss national, or for airport transit.
Therefore, each minor MUST provide the following additional documents:
- Unabridged/full birth certificate of the child, displaying the names of both biological parents.
- Written consent (signed and dated) from both the mother and father mentioned on the child’s birth certificate.
- Copies of both parents’ passports, including the bio page and signature page. If the signature is not on the bio page, please include a copy of the signature page as well.
- In the case of divorce or the death of one parent, a court order confirming sole custody of one parent or the deceased parent’s certificate, respectively.
- If a guardian has been appointed by the parents, please provide the guardianship letter along with copies of the guardian’s passport, including the bio page and signature page. If the signature is not on the bio page, please include a copy of the signature page as well.
In accordance with European legislation aimed at safeguarding the welfare of children, it is imperative to highlight that minors who fail to provide all the necessary documentation may be denied a Schengen visa.
The visa fee applicable to minors is determined by their age, falling into three distinct categories:
- Minors under the age of 6: No fee is charged.
- Minors aged 6 but not yet 12: A reduced visa fee is applicable.
- Minors aged 12 and above: The full visa fee is required.
To be eligible for a Schengen visa application, the applicant must meet the following criteria:
- Possess a valid passport or travel document.
- Hold a valid UK residence permit. If the applicant holds a short-stay visa for the UK (C type visa), they must apply for a Schengen visa from their country of residence.
- Apply for a short-stay visa for purposes such as tourism (including minors), visiting family or friends, business, being a family member of an EEA/EU or Swiss national, or airport transit.
Personal Data Protection Information
We are committed to upholding the highest standards of personal data protection, in accordance with the General Data Protection Regulation (Regulation (EU) 2016/679), and are bound by the standard contractual clauses (Commission Decision 2010/87/EU) that ensure the same level of protection as provided by the Ministry of Foreign Affairs.
The processing of personal data is carried out specifically for visa applications in administrative procedures conducted by the competent embassy or consulate-general of the Republic of Slovenia. It is important to note that your personal data, including your photograph and fingerprints where applicable, are mandatory requirements for a visa application. Failure to provide the requested personal data may result in your application being deemed inadmissible or rejected.
The legal basis for processing personal data is established by Regulation (EC) No 810/2009 of the European Parliament and of the Council of 13 July 2009, which sets forth the Community Code on Visas (Visa Code), as well as Regulation (EC) No 767/2008 of the European Parliament and of the Council of 9 July 2008, which pertains to the Visa Information System (VIS) and the exchange of data between Member States on short-stay visas (VIS Regulation).
As an individual, you possess certain rights with regards to your personal data. Pursuant to Articles 15 through 20 of the General Data Protection Regulation, you have the right to request access to, rectification or erasure of, personal data, as well as the right to restrict the processing of data concerning you or to object to such processing. Additionally, you have the right to data portability.
Should you have any concerns or wish to lodge a complaint regarding the processing of your personal data, you may contact the Information Commissioner of the Republic of Slovenia. The Information Commissioner can be reached
Documents Required
The list of documents provided below is not exhaustive, and the Mission may request additional information or documents from the applicant if necessary.
Both the standard and supporting documentation must be recent, not older than one month, and must be submitted for every Schengen visa application. Applicants are required to bring and present their original documents, but they only need to submit photocopies unless otherwise specified.
Before gathering the required documents listed below, applicants are advised to review the requirements outlined in the Overview (available here) to ensure they are eligible to apply for the chosen visa category.
Please provide the documents according to the enclosed Check List, which can be accessed by clicking here.
Standard Documentation for Schengen Visa Application
- Filled out and signed visa application form: All sections must be completed. If an item is not applicable, please indicate with N/A. Please include your email address and contact phone number. The form must be signed by both parents.
- Passport (original): A signed passport with at least two blank pages for visa purposes. The passport must be valid for at least 90 days beyond the return date of the trip to the Schengen Area and must have been issued within the last 10 years on the day of departure from the Schengen Area. If the passport has been extended, it may still be valid, but if it is older than 10 years, a new passport must be obtained before applying.
- Photocopies of previous Schengen visas: If applicable, include photocopies of any Schengen visas endorsed in an old passport and issued within the last 3 years.
Note: This document is intended to provide a comprehensive list of the required documents for a Schengen visa application. However, the Mission reserves the right to request additional information or documents as deemed necessary.
UK Residence Permit
The UK Residence Permit, which can be endorsed in the passport or issued as a Biometrics card, must remain valid for at least one month beyond the return date of the trip to the Schengen Area. It is important to note that a C type visitor visa is not acceptable for this purpose.
Photograph (original)
In addition to the visa category requirements, every minor must provide the following documents as part of the Standard Documentation:
- Birth certificate: An unabridged birth certificate that clearly displays the names of the biological parents. If the certificate is not in English or German, it must be translated by a certified translator in the UK.
- Consent of both parents: Written consent, signed and dated, from both biological parents allowing the minor to travel.
- Parents’ passports (copy)
- Proof of sole custody (in case of a single parent): If the parents are divorced or if one of the parents has passed away, it is necessary to provide evidence of this through a court/residence order (original document to be presented) or a certificate (original document to be presented).
SUPPORTING DOCUMENTATION FOR SCHENGEN VISA APPLICATION
If the minor is applying for a TOURIST/VISITOR FAMILY & FRIENDS/AIRPORT TRANSIT visa, the following additional documents are required:
Proof of current occupation
Student letter (original): A recent letter, dated within the last 10 days, from a UK university/college/school confirming the applicant’s enrollment. This letter should be addressed to the Mission.
Proof of funds (from 1 parent): The latest 3 months’ UK current account bank statements, showing at least one name of the applicant’s parents, address, and a positive end balance. These statements must be dated within 1 week of the visa application submission date. The bank balance should demonstrate sufficient funds to cover expenses during the intended stay in the Schengen Area and for the return to
Proof of Travel:
To support your visa application, it is essential to provide evidence of your travel arrangements. This includes proof of travel by airplane, train, boat, coach, or hired car. For all modes of transportation, confirmed return travel tickets must be submitted, clearly indicating your name and travel dates.
In the case of car travel, you must provide additional documentation. This includes car registration and car insurance details, as well as return travel tickets for ferry or Eurotunnel crossings. These tickets should clearly state the car’s registration number and the driver’s valid driving license. Furthermore, a cover letter from the driver, signed and dated, confirming joint travel with the applicant and specifying the travel dates, is also required.
If your travel tickets have been arranged through a travel agency, it is necessary to include a receipt, invoice, or payment confirmation as proof of payment.
Proof of Accommodation:
Alongside your travel arrangements, it is crucial to provide proof of your accommodation. This can be in the form of a confirmed booking from a hotel, hostel, camping site, or any other type of accommodation. The booking should clearly state your name, travel dates, and the address details of the accommodation.
If the applicant’s name is not mentioned on the accommodation reservation, a joint travel confirmation letter must be provided. This letter should be signed and dated by the person whose name is on the reservation. Additionally, a photocopy of that person’s passport or ID card, along with the passport signature page (if the signature is not on the passport’s bio page), must also be included.
When making a reservation for a group, a list of the group members’ names will be required. Alternatively, the group members’ names may be mentioned on the travel ticket.
Travel insurance: It is necessary to have all-risk medical travel insurance that includes coverage for winter sports. The insurance must clearly show the applicant’s name and be valid throughout the entire Schengen Area. It should also cover the entire duration of the applicant’s intended stay in the Schengen Area. The minimum coverage for medical emergency and repatriation should be €30,000.
If a minor is applying as an EEA/EU or Swiss national family member, the original passport or ID card of the EEA/EU or Swiss national must be presented. Proof of relation to the EEA/EU or Swiss national, such as a marriage or birth certificate, must also be provided (original documents to be seen). If these documents are not in English or German, a certified translation in the UK is required.
Please provide the address in Slovenia.
Photo Specification
Please ensure that you include a recent color photograph of yourself, taken within the last six months, adhering to the following specifications:
- Background: The photograph should be taken against a plain light background, preferably white or off-white. This will ensure that your features are clearly distinguishable and stand out against the background.
- Clarity: The photograph must be of high quality, with your face in sharp focus. This will enable us to accurately verify your identity.
- Facial expression: Please maintain a non-smiling expression in the photograph. Additionally, avoid wearing sunglasses, hats, caps, or any head covering, unless it is worn due to religious beliefs or ethnic background.
- Printing: The photograph should be printed on regular photographic paper, as obtained from a camera print. This will ensure that the image is clear and of suitable quality.
- Attachment: Please securely attach (glue) the photograph to the Visa Application Form.
In the event that the submitted photographs fail to meet these requirements, the visa application will be considered incomplete. In such cases, the applicant will be requested to obtain new photographs from the photo booth available at the visa application center.
Processing Time
Applicants are welcome to submit their Schengen visa applications up to six months prior to their intended travel date to the Schengen Area. It is important to note that the minimum processing time for a visa application is 15 calendar days. Therefore, it is strongly advised that applicants allow ample time between their appointment date and travel date to ensure the Mission has sufficient time to process their application. However, it is important to understand that delays may occur, and there are no guarantees regarding the return date of the visa application.
For certain nationalities, the visa application may require consultation from other Schengen countries. In such cases, the minimum processing time may be extended up to a maximum of 45 calendar days. This is particularly true when further scrutiny of the application is necessary. To avoid any delays in the visa application process, it is crucial that the application is complete, and all submitted documents adhere to the Mission’s requirements. Please refer to the “Documents Required” section for specific visa categories.
Applicants should also be mindful that during peak seasons, such as Easter, summer holidays (July and August), and Christmas, appointment slots fill up rapidly. So, it is essential to secure an appointment well in advance.
Additionally, applicants must take into account that closures and holidays of Mission may further extend the processing time of visa applications.
Therefore, all applicants need to take the following steps to ensure a smooth and efficient visa application process:
- Promptly schedule an appointment as soon as travel plans are confirmed. This will help avoid any last-minute rush and ensure ample time for the necessary preparations.
- Thoroughly review and double-check all visa application documentation to ensure it meets the specific requirements set forth by the Mission. This attention to detail will help prevent any unnecessary delays or complications.
- Allow for sufficient processing time, taking into account any potential delays that may arise during the visa application process. By allowing for extra time, applicants can minimize any unforeseen setbacks and ensure a timely outcome.
For applicants submitting their visa application in Manchester or Edinburgh, it is important to note that an additional two days should be factored into the minimum processing time.
It is important to understand that the Mission reserves the right to request additional information or documents, as well as invite applicants for an interview, as part of the visa application process. While these requests may cause some delays, it is the responsibility of the applicants to comply and provide the necessary information promptly.
Free Consultation
In order to begin your visa application process, we respectfully request that you complete the enclosed sample form (available in either PDF or Word format) in its entirety. If at any point you are unsure about any of the information required, please leave it blank. Once the form is complete, please submit it to us, along with a copy of your passport and BRP card/UK residency documentation, as well as any past Schengen visas that you may have previously obtained.
Please send the required documents via email to sales@globalvisaagent.co.uk.
Upon receipt of these documents, we will arrange a free consultation call to further discuss your application and take the necessary next steps. For any additional inquiries, please do not hesitate to contact us directly at +442035001580.
We place utmost importance on data privacy and protection, ensuring that all your personal information is handled, stored, and deleted in strict accordance with the General Data Protection Regulation (GDPR) policy. You can have complete peace of mind knowing that your data is safeguarded with the highest level of security measures.
